Public Records Requests

As a public body, your Kansas City Public Schools is committed to transparency and follows the provisions of both federal law and the Missouri Sunshine Law in making records available to the public. KCPS Administrative Policy KBA regarding open records establishes our position on the public's right to know.

Anyone may make a public records request. The following factors are not considered in the district's response to a public records request: who is asking, how the information will be used, and whether the requestor cites state or federal open records laws.
 

How to Make a Request

WHO CAN MAKE A REQUEST

The Missouri Sunshine Law allows for any person to make a request to local and state government agencies.

WHERE TO BEGIN

Most school district records are available to the public, including many KCPS reports, data, policies and other information available on this website. If you have a public records request, you may wish to first use the search bar at the top of this website to see if the information you are looking for is available immediately online.

HOW TO MAKE A REQUEST

If the information is not already available online, the best way to submit a public records request is via email, mail or fax to:
 
Office of Public Relations & Marketing
Kansas City Public Schools 
1211 McGee St., Suite 1008
Kansas City, MO 64106
Fax: 816-418-7550
publicinfo@kcpublicschools.org

Student and Personnel Records

Most school district records are public; however, there are certain restrictions or limitations of access under state and federal law pertaining to student, personnel and safety records.

ACCESS TO STUDENT RECORDS

As the recipient of federal funds for various programs, the Kansas City Public Schools abides by the Federal Educational Rights and Privacy Act (FERPA). Under FERPA, parents and their children have certain protections with regard to the public release of education records, such as report cards, transcripts, disciplinary records, family information and class schedules.
 
FERPA provides parents with the right to review the education records of minor children. This right transfers to the student at the age of 18. Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record, except in the following circumstances:
  • disclosures made to school officials with legitimate educational interests;
  • disclosures made to a school at which the student intends to enroll;
  • disclosures made by state or local education authorities for auditing or evaluating federal- or state-supported education programs, or enforcing federal laws that relate to those programs;
  • disclosures made to appropriate parties in connection with financial aid to a student;
  • disclosures made to organizations conducting certain studies for or on behalf of the school;
  • disclosures made to accrediting organizations;
  • to comply with a judicial order or lawfully issued subpoena;
  • disclosures made to appropriate officials in cases of health and safety emergencies;
  • disclosures made to state and local authorities within a juvenile justice system, pursuant to Missouri law.
FERPA does allow for the release of “directory information,” unless the parent has opted out of such disclosure. Directory information includes name, telephone number, date and place of birth, dates of attendance, and honors and awards.

ACCESS TO PERSONNEL RECORDS

Missouri law requires public employers to disclose certain personnel information, but it also provides for limitations to public access of personnel records to protect the privacy and security interests of public employees.

The following guidelines apply to the state’s Public Records Law and providing responsible access to information about government employees:
  • Records of payments to government employees are always public, including wages, reimbursed travel, or a cash payment in settlement of an employment dispute.
  • Information about an employee’s promotion or pay increase is public, but performance evaluations or disciplinary records may be kept confidential.
  • A public employee’s name and business address is public. But government bodies may keep confidential an employee’s home address, gender, and birth date.